Using Ag Time Tracker

Stay focused on the important tasks on your farm while Trimble Ag Software captures each clock-in, clock-out and break recorded on the mobile app by your workers. View real-time map locations for each date and time stamp on the mobile app, and run instant reports for payables and time sheets from the online account.

Ag Time Tracker™ is an add-on available for purchase through the online marketplace in Trimble Ag Software, or contact sales for more information.

With any iOS or Android mobile device, farm workers can clock in and out of shifts with Ag Time Tracker™, even when outside cellular or wi-fi coverage. Once workers are set up as contacts with time tracker access in your Trimble Ag Software account, the mobile app does the rest of the work for you. Just turn on location services in your mobile device’s privacy settings. No other software installations or setup required.

1. Log in to the mobile app with the same Trimble ID used to access the online account (learn more)
2. Tap the Time Tracker tile
   
3. The worker’s name is shown at the top of the screen, as recorded in the account contacts
4. Tap the Clock In button to start recording time worked
   
5. Navigate back to the home screen to continue using other features on the mobile app, if needed
6. To stop the clock during unpaid breaks, tap the Time Tracker tile, then tap the Take a Break button
   
   
7. Tap the Clock In button to return to work, or Clock Out to end a shift
8. Sync changes with the online account when you’re within cellular or wi-fi range, by returning to the home screen and tapping the green sync icon  (top right)
   

Along with managing their own clock-in/out records, workers can view, edit or delete their own time sheets Ag Time Tracker™, using their mobile phone. The organization administrator can easily add or remove time tracker access for workers, to control access to your Trimble Ag Software account.

1. Log in to the mobile app with the same Trimble ID used to access the online account (learn more)
2. Tap on the Time Tracker tile
   
3. View the Time Sheet summary by clicking the calendar icon at the top of the screen
   
4. Expand and collapse time sheets for each month by tapping the arrow at the end of the blue row
5. Tap any date record (white row) to view date and time stamp details with map locations for each (visible if location services are turned on in the worker’s mobile device privacy settings)
   
   
6. Tap any record (white row) above the map to view the Time Sheet – Edit screen
   
7. Tap to select a different Start/End Date and/or Start/End Time, to auto-calculate the Total Hours Worked
8. Tap to select one of three options:
   •  Save – update the account with changes to the selected clock-in/out record, and return to the Time Sheet details screen
   •  Delete – permanently remove the clock-in/out record (click Yes or No at the warning to complete this step)
   • < back-arrow – return to the previous screen without saving changes
9. Sync changes with the online account when you’re within cellular or wi-fi range, by returning to the home screen and tapping the green sync  icon (top right)
   

Once workers have clocked in/out with Ag Time Tracker™, supervisors or organization administrators can view, edit or delete any time sheet activity in your Trimble Ag Software account, all from a mobile device. Workers can also edit or delete their own time sheets, when requested by a supervisor. In remote areas, the most up-to-date information will be available once all users sync mobile app updates with the online account, when back within cellular or wi-fi range.

1. Log in to the mobile app with the same Trimble ID used to access the online account (learn more)
2. Sync changes with the online account when you’re within cellular or wi-fi range, by going to the home screen and tapping the green sync icon  (top right)
   
3. Tap on the Contacts tile
   
4. All account contacts are listed with Ag Time Tracker hours shown (if applicable) in the circle next to the name
   • green circle = clocked in
   • red circle = clocked out or on break (or contact does not have access to time tracker)
     
5. Tap the circle showing hours worked to view a contact’s time sheets (if applicable)
6. Expand and collapse time sheets for each month by tapping the arrow at the end of the blue row
7. Tap any date record (white row) to view date and time stamp details with map locations for each (visible if location services are turned on in the worker’s mobile device privacy settings)
   
   
8. Tap any record (white row) above the map to view the Time Sheet – Edit screen
   
9. Tap to select a different Start/End Date and/or Start/End Time, to auto-calculate the Total Hours Worked
10. Tap to select one of three options:
    •  Save – update the account with changes to the selected clock-in/out record, and return to the Time Sheet details screen
    •  Delete – permanently remove the clock-in/out record (click Yes or No at the warning to complete this step)
    • < back-arrow – return to the previous screen without saving changes
11. Sync changes with the online account when you’re within cellular or wi-fi range, by returning to the home screen and tapping the green sync  icon (top right)
    

With the Ag Time Tracker™ add-on available for purchase in the online marketplace, farm supervisors or organization administrators can run instant reports for time sheets and payables for all Ag Time Tracker activities across your Trimble Ag Software account. See summaries of key information including job titles, status and hourly wages saved in each contact’s profile on your online account. Export or save reports by custom search criteria or date ranges for easy sharing with your accountant.

1. Log in to your account online (learn more)
2. Refresh your browser to ensure you’re seeing the most up-to-date information synced from remote workers (note: workers also need to sync their mobile app with the online account once they’re within cell or wi-fi range)
3. Click on the Farm tab (top menu)
4. Select Time Tracker from the left navigation menu
5. Tap the calendar icons to select the period start and end date
6. Select the type of report from the dropdown menu at the far right
   
   • Timesheets – name, description (title), hours, status and total hours for the period
   • Payables – same as above plus hourly wage and total payable
7. Search by name or any report value in the top left
8. Click GO!
9. Add more details by clicking the blue + icon on the top right corner of the screen
   
10.  Select a contact name from the dropdown list, then click the calendar icons to select period start and end dates
    
11. Click Save (or Cancel) to show additional results for selected contacts, valid if contacts have both Ag Time Tracker access and hours worked in that period
12. Download reports for on-screen results by clicking the report icons (PDF, CSV spreadsheet or printable view in browser) in the top right corner